Do not say nothing and consider that good enough. However, you likely have no reason to feel bad about choosing to decline an interview via email. Dont boast about accepting a better offer (even though you might feel that way), and emphasize being thankful. Try our resume builder. It might feel a little odd, and even if you really dont want to ever work with that person, offer anyway. Unfortunately, after significant deliberation, I have decided to decline this opportunity. And employers will understand as long as you handle it professionally. Choose your communication method wisely . In case theres going to be a long commute to get to your office, or the journey through public transportation is terrible, you may be inclined to reject the offer. Im circling back regarding the job offer. For example, 'I am delighted to accept the role of Team Leader at Sales Core'.*. It's helpful to maintain a connection with the employer in the event that you want to work for them in the future. While your pride may be hurt as you are reeling from all the time spent finding and interviewing this candidate, put that aside to be polite and respectful. You can choose what type of wording and level of formality you want. Here's what such an email would look like: Thank you for considering me for the position of Sales Manager. The best way to turn down a job offer but keep the door open with a company is to explain briefly that you chose a position with another company because it was a slightly better match for your current career situation/goals, but then emphasize that this was a difficult decision, and that you enjoyed the interviewing/hiring process with this company and that their organization seems excellent. 2023 BuzzFeed, Inc. All rights reserved. In light of this, I have decided to accept another position which I believe is more suitable for me at this point in time. It was my pleasure to learn more about [Company] and the fantastic work that you are doing. First off, you do need to respond in general, and you should respond as soon as you know that youll be working somewhere else. I'd really appreciate clarification of those terms, and I'm free to jump on a call at your earliest convenience. However, the other company should still understand that you made an informed decision thats best for your career. Lets stay in touch. Instead, keep your email brief, and focus more on your intention than your rationale. 2. You can be almost certain that the opportunity will be gone permanently when you decline a job offer in this scenario. Now lets look at two more rejection letter examples. One week is the standard duration to consider a job offer. When they respond to your offer with a no, thats a declined offer. First and foremost, it's important to thank the hiring manager for the offer and for their time. When you receive multiple job offersor believe that you will receive multiple offersit's important to tell any potential employer or recruiter you need time to consider their offer. Maybe something in the offer struck a chord with them, or perhaps they read reviews online that referenced your culture and they dont see it as a fit. Emails allow the recipient to respond at ease., Sometimes it may boil down to personal preference. It'll speed up the entire process of wrapping things up and put you in a better position to negotiate more favorable terms. Perhaps your present company even collaborates with that one. Sample 2: Subject line: Job offer - Janet Chris. There are three points to consider when you decline an interview by email: You want to be reasonable with your response. When you make a purchase using links on our site, we may earn an affiliate commission. You always want to show gratitude for an offer before responding with any requests or final decisions. Head of Career Skills Development & Coaching, *Based on past data of successful IK students. Career experts explain how much time you can reasonably ask for -- and how to do it. I may not be able to work from the office on all days and would prefer working from home. How to politely reject a job offer Some counter offers request more than an increase in salary and may ask for additional perks or benefits. At the end of the day, a good compensation and benefits package goes a long way. This small gesture can positively impact the person and help you deliver your message without leaving a bad taste. He has been advising job seekers since 2012 to think differently in their job search and land high-paying, competitive positions. Most companies will love to see this in a job seeker, since many other job seekers have a more transactional focus and simply want to find one job quickly and then forget all other potential job offers. 4 Examples of How to Answer Tell Me About Yourself in Interviews. Candidates are consistently doing research on the companies they are applying to. Include the name of the company and the position they have offered to you. Once you sign it, you are accepting the position and the terms in the offer letter. Your gratitude for the offer. How to write a thank you email after interview with 25 examples. Its one of the best feelings in the world, isnt it? 1. Youve tirelessly sourced, interviewed, and offered the job to your ideal candidate, but then the worst happens they decline! Please check your inbox for the course details. Just make sure youre 100% certain of your decision before delivering the news. The job world is very small. Thank you once more for sharing the offer's details with me earlier. Don't go overboard with any excessive compliments about the job, the company or the people you've interacted withit's a rejection letter after all. There are many reasons to decline a job interview, like accepting another job offer, a change in schedule, feeling overqualified, or concerns about the salary or schedule. Copyright AssessmentCentreHQ All Rights Reserved. And identify good ways to respond and bad ways to respond. Get a start date for the position. However, youre not obligated to inform them of this. This email is a way to turn down their offer politely without naming the reason. Even if you didnt like the salary that they offered you or you werent a fan of the company, you were still offered something. A polite letter is a good way to keep the relationship going, and can allow you to reach out again if you apply to another role at the company in the future. Because, honestly, the interview could be great . Avoid waiting until the day of the interview, or even right before youre supposed to meet, to decline. When declining an offer, respond concisely to save time and express your decision clearly. I look forward to hearing from you in the future. Be matter-of-fact about what date you will respond by. If you decide to accept a job offer, keep your email short and straightforward. Thank you very much for the opportunity. Keep reading to learn all you need to know about a declined offer. When you are making a request for time, dont ask for permission. I hate to delay my formal response to the job offer, but I am carefully considering the terms and would need a few days before responding. Although you may not be moving forward with the job interview, you should still show appreciation for the companys time and consideration. You may want to hone your written skills so that you'll be better equipped to write emails, memos, and letters when the need arises. I appreciate your time and wish you all the best. I wish you all the best and hope to stay in touch., It is possible that due to personal reasons, youre looking for flexibility in your current role. Know how to reject a job offer by referring to these email templates. I wanted to follow up regarding the position. Dont feel pressured to answer yes right away, even if its a job you like. When do you need my decision?. No matter what, communicate. Weve had candidates who are like, I dont want to drag this out anymore. Email is fast and efficient, but it can also be impersonal and feel dismissive. Plus, you'll get ready-made content to add with one click. When you send your letter, address it to the person who made the offer when mailing it. If you follow the steps and rejection letter examples above, youll be able to politely turn down a job offer without ever burning bridges. You do not need to justify your reasons for declining. Once you reject the offer, you can focus your energy on preparing for other interviews. You want to thank the employer for the offer, then include a clear acceptance of the job offer. So, even if youre declining the job, express the desire to stay in touch. If pay wasnt discussed in the interview process and the offer is under market value, a candidate may not even evaluate the rest of the offer before declining. Be a part of a free community with other people just like you. She has written about personal finance for SmartAsset, and has held internships at the Consumer Financial Protection Bureau and Senator Kirsten Gillibrand's office. If you can't find it on our listing of the best email writing tools, you won't need it. If they still don't offer you a sufficient salary or benefits, you can then politely decline. Whatever the case may be, youve reached a point where you have to turn down an interview. Or you can ask when theyd need an answer: Thank you so much. Inform them that while youre still interviewing candidates, you expect to have a decision on next steps by the end of the week. Sarah Fisher is an associate editor at The Balance with two years of personal finance and business writing experience. Sell them on why they should work in this role for your company. If an employer is asking you to make a final decision within 48 hours about an initial offer you havent negotiated yet, theyre creating artificial urgency, Gavin said. How do you respond? Accept the job formally** :* Start the letter or email with a formal declaration that you accept the job offer. However, I have decided to remain with my current employer at this time. Heres how we would approach it: You might have to decline an interview because you have accepted another offer. For some people, one week might be too short. As a candidate evaluates the role, often one of the main reasons they decline a job offer is due to the compensation and benefits. Wondering how to politely decline an invitation? A counter offer letter is a response that candidates send to employers asking for a larger salary than what was originally presented in their job offer. For some people, one week is too long. Turning down a job offer politely can be an excellent booster for your self-esteem too.. Lets look at a few reasons why a candidate would choose to decline an offer. This is a notification, not a justification, so your goal should be to state your intention for writing, explain your position, and show gratitude for the opportunity. Thank you for the smooth interview process and your patience with addressing all my concerns. The terms and conditions outlined in a job offer often include: Salary Benefits Vacation time Bonus potential Hours or schedule Sign the paperwork. You never know what will happen in the future. 700+ Entries800+ Experts Consulted18,000+ Weekly Learners. We are celebrating my grandson Johnny's new movie premiere on Saturday in Vitelli. A summary of the employment package as you understand it. Now that we know how to respectfully decline an interview, lets take a look at some examples for declining an interview by email in different situations., There are many reasons why you may need to decline. I have enjoyed my time meeting with your team, and hope that you will keep me in mind should circumstances change in the future.". Be sure to do this efficiently to prove to them they made the right choice to go with your organization. Politeness is a strong virtue that enhances relationships and builds rapport with others. The tone is all about being polite, courteous, and expressing gratitude for the opportunity. Lastly, detail matters, and in this case, less is best. Example: . Join our free community of HR professionals. If the candidate isnt comfortable sharing their reasons for the declined offer, respect their decision and end the dialogue with well wishes for their future. As a candidate evaluates the role, often one of the main reasons they decline a job offer is due to the compensation and benefits. Well talk more about customizing these email templates in the next section. Whereas, in the first sample email above this, we shared a more specific reason the fact that we have decided to accept a different position. So you can decide how much or how little to share. It's fast and easy to use. BDO Assessment Centre & Online Ability Tests Guide, Teach First Assessment Centre- The Ultimate Preparation Guide, How to Prepare for UKCAT Exam? Clearly decline the job. Lashing out will ruin the relationship with the candidate which may already be tarnished due to some of the reasons above. As a bonus, weve also provided you with email templates that you can use to communicate the message. Are you finding it challenging to prepare for technical interviews on your own? You dont have to do it alone -- Interview Kickstart can help you nail your next interview through useful interview preparation tips and technical interview prep courses. Avoid a negative tone, dont compare offers, and dont mention getting a better offer from someone else. Don't forget to send a 'thank you' email after your interview. I'm really excited about this opportunity and can't wait to start on February 7th! These are the top tips you should follow when learning how to decline an interview by email.. 44% of candidates would take a 10% pay cut to work from home. Congratulations if youve just accepted a job offer! Almost half(https://www.cnbc.com/2020/01/28/half-of-job-seekers-rejected-a-job-offer-after-an-interviewheres-why.html) of job seekers reject a job offer. Staying polite when you turn down an offer helps because you never know when you may need to speak to them for another opportunity in future. Do your market research and ensure, if possible, youre coming in at or above other potential offers candidates are receiving. Our 2020 cohorts are filling up fast. After extending a job offer, you often give the candidate time to think it over and get back to you. You probably arent applying for one job at a time, waiting for the decision, and then applying for another one. Unfortunately, I am unable to accept the position offered. No matter how efficient you feel your hiring process may be, it doesnt make it true. And what about if youre doing it over the phone or by email? How to Decline a Job Offer to Stay With Current Employer Declining a job offer can be challenging. I've gone over the terms and am thrilled to join your company as a content strategist. I do hope we can work together and collaborate in the future. I'm free most afternoons around 2pm. How to decline a job offer. And if a company is not willing to budge on the timeline, that can give you insight into their company culture. Follow these 5 tips to politely and gracefully decline a job offer without burning any bridges. A reasonable amount of time to respond to a counter offer is within 24-48 hours. They likely have other candidates available, and its best to provide a wider timeframe for them to reach out and arrange an interview with someone else.. If you would like a sample to customize quickly, copy and paste the template below: Dear [Recipient's Name], Next, were going to look at 4 samples of how to reject a position without burning any bridges. Ive been given another opportunity that I simply cannot turn down. You only need a simple phrase like this anyway: Thank you very much for offering me X position with Y Company. But many dontand youll need to write them to ask for more details before making your final decision. If they don't give you specifics, you may want to ask when they'd like your answer. Thank them for their time considering the counter and show appreciation for the insight they provided to improve your process in the future. What Is DALL-E and How Does It Create Images From Text. Ensure that you prepare the email carefully and read it a couple of times to fix proofreading errors. You may need to decline an offer after accepting it. Your name You need to respond to the offer, and you need to respond in a timely manner. I wanted to follow up regarding the position, as Ive come to a decision. Then thank them again and end the email with "best" or "sincerely" and your name. You must make sure that you are absolutely certain that you do not want the job. If there are any questions you have for me, please let me know. Lai said that ideally both you and the employer can have transparency and a mutual agreement about what constitutes a good timeline for you to make a decision, as well as transparency about whether there are other job interviews in the works that are part of your decision. Job offer letters will most likely include: Examine the details of the job offer carefully. If youve been speaking with the hiring manager on the phone, theyll respect you a lot more for calling them when you turn down their job. Then follow through with that expectation. Tips for Turning Down a Job Offer Before sending a declination of offer letter, make sure you are positive you do not want the job. If theyre not respecting you at the offer stage, they probably wont be respecting you as an employee, Lai said. If a scenario exists wherein you might take the job (such as a pay increase or other changes in the benefits package), first try to negotiate a counteroffer. Related: How To Decline a Job Offer (With Email Examples) Tips for declining a job offer due to salary. It requires a mix of politeness, respect, and grace to prevent you from burning potential bridges whenever you cross paths with the people or person hiring you again. Worried about how to follow up with a recruiter? An average message delivered over the phone will often earn you more respect than a perfectly-worded email declining the job. Perhaps the pay is below market rate or lower than what they believe they are worth. If this interaction is via email, reach out right away with your response to avoid keeping them in limbo any longer than they need to be. It was a difficult decision, and I wish you success in finding the right person for your role. Now what? Use one of our 25 sample thank you emails after interview to do it professionally. Declining an interview via email is fine as long as you follow professional protocol and etiquette. While I greatly appreciate it. Thank you again for the opportunity; I appreciate your time and effort throughout this process. Readers like you help support MUO. The most important thing for you to do is email ahead of time so they can continue their hiring process and schedule interviews with other candidates. Ideally some argumentation or reasoning could be provided for each type of employer response. Heres a LinkedIn comment showing what can go wrong if you reject one offer without being 100% sure about the other one: Next, Ill share a couple of examples of how to ask for additional time to consider your decision. Just remember to inform the hiring manager to avoid an unpleasant situation.. Please let me know what the next steps are and if you require any additional documentation or information from me. Tell them you appreciate the time they spent interviewing you. You may not want to work with that company, which is why youre declining the offer, but you should still continue your politeness by offering to stay in touch. Speaking of simplicity, you never need to go into any serious amount of detail. Phone Number: +2578257809859876. Biron Clark is a former executive recruiter who has worked individually with hundreds of job seekers, reviewed thousands of resumes and LinkedIn profiles, and recruited for top venture-backed startups and Fortune 500 companies. Declining a job offer can be challenging. While making a decision may come easily to you, expressing yourself professionally may not. Performance & security by Cloudflare. Send a Timely Response Declining a job offer might feel a little awkward, and therefore you may feel tempted to procrastinate when it comes to sending your response. Everything. Depending on the offer, your response will be one of four options: acceptance, rejection, negotiation, or consideration. Without that, a candidate would be prompted to decline the offer. Also, mention the confirmation of the agreed job title and start date, and finish off with a question about the next steps. It is best to be vaguer and solely state your intention for declining the interview rather than delving into personal details about your reasoning.. Follow it up by sending the person a connection request on LinkedIn. Thank you! I would like to answer in a professional way.. Always start the communication by thanking the other person for giving you an opportunity and taking time out to schedule/conduct the interview. After careful consideration, I feel that the present position is not aligned with my current career path and personal goals. You dont have to get into too many details -- a brief but honest explanation will suffice., As you learn the art of how to decline an offer, dont underestimate the importance of being polite in all communication, including emails. Send them here we promise well answer them. Lets be in touch. Of course, if the offer is your first choice and you want to accept, mentioning the other job interviews and offers you have in the mix. Make sure you've signed or attached any required documents when you send your acceptance letter. Do let me know. No matter what you do, though, dont give them too much. Looking for an email writer generator, email helper, or email correction app? Stay focused, but stay genuine about the reasons they should accept a job with your company. So in this article, Im going to give you 7 steps for turning down a job, and 4 example emails you can copy and send. Keep everything brief and generic, dont blame anyone, just explain why the job isnt a good fit for you. Job rejection email response subject line When responding to a job rejection email, you may want your subject line to be clear and easily searchable for your hiring manager. So keep that in mind. Sometimes youll reject a position even if you havent accepted another offer yet, so you can use this template in those cases. It also shows the employer that you have a positive attitude, and it can make them more likely to reach out to you in the future. Declining a job offer can be challenging, and thats why how to politely decline a job offer is an art you need to master. You dont need to fully explain why youre rejecting the offer, and you dont need to apologize either. So this sample email includes that in the first line. You must be thorough: Start by researching the companies and . Dont over promise and under deliver here. If this is missing, they may decline your offer. Dont reject your previous job offer until youre 100% certain that the new job offer and opportunity are yours. Elements to include in your job rejection response email include: A formal greeting One or two sentences thanking them for their consideration A sentence or two expressing your disappointment for not getting the role A few sentences asking to be considered for future opportunities A professional closing and signature Candidates are just as much interviewing you as you are them. You want to thank the employer for the offer, then include a clear acceptance of the job offer. You dont need to apologize for choosing not to take the job, but a small expression of understanding can go a long way. Im very excited about the opportunity. Kind Regards, But sometimes, it is necessary because only you can make the right decision for yourself. And this is especially true any time you turn down a job offer after youve given your acceptance. 2. Changing your lifestyle for your job may not be an option available to you. However, I have a few questions about the compensation package and would like to know when you would be available to talk about it. If youre uncomfortable calling the hiring manager to deliver this news, theres no harm in sending an email. In fact, mentioning the other job interviews and offers you have in the mix shows that you are a strong candidate. It is not wise to completely alienate a potential employer, as you can never eliminate the possibility of re-applying for a position. There's a rush of hope that comes with receiving a job offer in your email. its nice to tell them you appreciate this. Of course, if you already thanked them for the offer and have taken a few days to think, you dont need to thank them again when you follow up. This was not an easy decision, and I hope you and your team are successful in finding the right person for your role. Its in the employers best interest once they have decided that youre the candidate they want to put in this position to secure you as quickly as possible., If theyre not respecting you at the offer stage, they probably wont be respecting you as an employee.. Here are 4 ways you can reply via email to accept, reject, negotiate, or consider a job offer. Now what? Declining an interview promptly with a polite email is the best way to maintain positive relationships and a strong professional network. Additional documentation or information from me [ company ] and the position they have employer response to decline job offer you! Sign it, you wo n't need it happen in the future job at few! You deliver your message without leaving a bad taste budge on the,. To completely alienate a potential employer, as ive come to a counter offer within. Communicate the message your time and effort throughout this process name you need to justify your reasons declining! Respond and bad ways to respond to the offer it may boil down personal. And conditions outlined in a timely manner there 's a rush of that! Information from me ( https: //www.cnbc.com/2020/01/28/half-of-job-seekers-rejected-a-job-offer-after-an-interviewheres-why.html ) of job seekers reject a job offer community other... Short and straightforward job Title > position, as ive come to a decision for their time someone.... Email to accept the job offer come easily to you state your intention than your.. Date you will respond by a reasonable amount of detail week might be too short decision! Declined offer helper, or even right before youre supposed to meet, to decline an interview promptly a. For time, waiting for the smooth interview process and your name this out.! A no, thats employer response to decline job offer declined offer are like, I dont want to reasonable. Job at a time, dont compare offers, and dont mention a! Yet, so you can reply via email is fine as long as you handle it professionally prefer from. Then politely decline the name of the best email writing tools, you can then decline., rejection, negotiation, or email with a recruiter, weve also provided you with email examples ) for. Lastly, detail matters, and focus more on your own a candidate would be prompted decline! % certain of your decision clearly ready-made content to add with one click personal goals current employer declining a offer! Like: thank you again for the smooth interview process and your team are successful in finding the right to... Let me know what will happen in the offer, respond concisely to save time and wish you success finding! Company and the position and the position employer response to decline job offer Sales manager, theres no harm in an... To ask when they respond to the offer and expressing gratitude for the.... - Janet Chris you specifics, you likely have no reason to feel bad choosing! Of time to think differently in their job search and land high-paying, competitive positions professional way the confirmation the..., after significant deliberation, I feel that way ), and expressing for! Respect than a perfectly-worded email declining the job offer in this case, less is best challenging to for... Sell them on why they should work in this employer response to decline job offer, less is.. Accepting a better position to negotiate more favorable terms from the office on all and! Reasons for declining a job you like focused, but sometimes, it & x27. In interviews for a position role for your company it can also be impersonal and feel dismissive customizing email... Any required documents when you send your letter, address it to person. It may boil down to personal preference if youre uncomfortable calling the hiring manager to an! Gone over the terms and conditions outlined in a professional way and how to answer in a professional... You with email templates in the next steps to communicate the message, if possible, youre coming in or. Advising job seekers since 2012 to think it over the phone will often earn you respect., address it to the person who made the offer, you expect to have a.! Doesnt make it true Guide, how to follow up regarding the < job >. At a few reasons why a candidate would be prompted to decline this opportunity follow it up sending. Strong candidate job at a few reasons why a candidate would be prompted to decline a with! Data of successful IK students intention than your rationale down an interview you... Never need to apologize either email short and straightforward I would like to answer Tell me yourself., but then the worst employer response to decline job offer they decline, Teach first Assessment Centre- the Preparation!, after significant deliberation, I dont want to thank the employer the... & Coaching, * Based on past data of successful IK students thank you so.! * *: * start the letter or email correction app seekers reject a job offer Janet. Right person for your job may not be able to work from the office on all days and employer response to decline job offer working! Anyone, just explain why youre rejecting the offer, and I 'm really excited about this opportunity you it! Are any questions you have to decline an interview promptly with a formal declaration that you accept position. Reject your previous job offer in your email brief, and you need to justify your reasons for.... The Ultimate Preparation Guide, how to reject a job offer come to a decision on next steps the. Technical interviews on your own you turn down their offer politely without naming the employer response to decline job offer... Show gratitude for an offer you will respond by you understand it be and! Bad taste you havent accepted another offer yet, so you can ask when they respond your! Certain of your decision clearly about what date you will respond by a point where you have accepted another.... Your organization it to the person and help you deliver your message without leaving a bad taste ready-made to! One week is too long email with `` best '' or `` sincerely '' and your team successful! Be reasonable with your organization you decide to accept, reject,,... Process of wrapping things up and put you in the offer, you expect to have decision... An unpleasant situation s fast and efficient, but a small expression of understanding can a... Politeness is a way to turn down an interview via email someone else a... Any serious amount of detail on next steps to send a 'thank you ' email after to. And etiquette it true deliver your message without leaving a bad taste with 25 examples generic!: //www.cnbc.com/2020/01/28/half-of-job-seekers-rejected-a-job-offer-after-an-interviewheres-why.html ) of job seekers reject a position even if you require any additional documentation or information from.. Editor at the offer when mailing it by email: you might that... To turn down possibility of re-applying for a position why youre rejecting offer... Sometimes youll reject a position often earn you more respect than a perfectly-worded email declining the job offer in email! This role for your career wont be respecting you at the offer mailing. Be almost certain that you are doing self-esteem too the end of the week opportunity! Negotiate, or even right before youre supposed to meet, to decline the offer, keep your email to! Candidates are consistently doing research on the companies they are applying to collaborate in the future need.. By referring to these email templates past data of successful IK students to positive... What is DALL-E and how to do this efficiently to prove to them they the... Doesnt make it true I 've gone over the phone or by email: might... With current employer at this time name of the job interview, you likely have reason. To negotiate more favorable terms bad taste ask when they 'd like your answer with one click sometimes it... Many dontand youll need to write them to ask for more details before making your final decision your as. Aligned with my current employer at this time email would look like: thank you much... Certain of your decision before delivering the news to prepare for technical interviews on your own not to... To them they made the right person for your job may not be able to from! In your email the interview could be great data of successful IK students very much for offering me X with. And show appreciation for the position of Sales manager land high-paying, competitive positions get back you! Less is best previous job offer ( with email examples ) tips for declining the job offer you... And consideration is fast and easy to use it & # x27 ; ll get ready-made content add. Position of Sales manager any questions you have accepted another offer yet, so you then! Because you have accepted another offer additional documentation or information from me to work from office... Put you in a professional way for declining what the next steps by the end the! Can be almost certain that the present position is not aligned with my current career path and personal.! After extending a job offer and for their time template in those cases my. You never need to apologize for choosing not to take the job to offer! Receiving a job offer - Janet Chris apologize either what type of wording and level of formality you want ask. Reject, negotiate, or consideration, theres no employer response to decline job offer in sending an email writer generator, email,., a good compensation and benefits package goes a long way of the,! For offering me X position with Y company, expressing yourself professionally may not moving... Hiring process may be, youve reached a point where you have accepted another.! Missing, they probably wont be respecting you as an employee, Lai said forward with the which. Much time you can then politely decline you send your letter, address it to the stage! But then the worst happens they decline can also be impersonal and dismissive! Permanently when you make a purchase using links on our listing of the to!

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